Trustees & governance.
The Thomas Davies Charity is administered by two trustees drawn from the parish, who serve voluntarily and who are answerable to the Charity Commission for England and Wales.
The role of the trustees
Ordinary people, carrying a particular responsibility.
The trustees of the Thomas Davies Charity are the people legally responsible for its affairs. They take that responsibility seriously. In practice it means three things: making sure the charity's funds are directed only to the purpose set out in the founding instrument; keeping proper records and accounts; and being available to the community so that those in need of help can find us.
Trustees are unpaid and receive no benefit from the charity. They do not charge for their time. They serve because they feel the role is worth doing.
How we are constituted
The Thomas Davies Charity is a charitable trust, registered with the Charity Commission for England and Wales under number 215597. The trust is governed by its founding instrument, and the trustees are appointed under it.
What trustees do, year to year
- Consider any applications for assistance received through the year.
- Keep the charity's accounts in order and file the annual return with the Charity Commission.
- Monitor the charity's modest endowment so that it remains available for future beneficiaries.
- Keep under review the charity's policies on safeguarding, privacy and handling of sensitive information.
- Be contactable for any member of the parish who needs to reach the charity.
Conflict of interest
Trustees declare any interest in an application at the time it is received. Where a trustee has a personal connection to a potential beneficiary — a known family in the parish, a relation, a neighbour — that trustee steps out of the decision, and the remaining trustee considers the matter, seeking advice where necessary.
Safeguarding
Because our beneficiaries are children, safeguarding is central to how we work. The trustees operate the charity on the basis of the following simple principles, consistent with Charity Commission guidance:
- The welfare of the child is the trustees' first concern in every decision.
- We do not hold direct contact with child beneficiaries. Grants are arranged through a guardian, school, or other appropriate intermediary.
- We do not publish, display or share any information that could identify a beneficiary.
- Any safeguarding concern that comes to the trustees' attention is referred, without delay, to the appropriate statutory authority.
- We take notice of the Charity Commission's safeguarding guidance and act accordingly.
Finance and reporting
Our accounts are maintained on a simple cash basis suitable to a charity of our size. Annual returns and accounts are filed with the Charity Commission. Our current position is shown on the public register — most recently, for the financial year ending 31 March 2025, total income of £106 and total expenditure of £0 was recorded. Figures of this kind are typical of a small endowment-based charity that accumulates funds across several years before making a grant when a suitable applicant presents.
How to reach the trustees
Trustees can be reached in writing at info@llanybydder.org.uk, or by post via the parish. For an application, please see the Apply page. For other enquiries, please see Contact us.
Public register
The Charity Commission's public register lists the names of the serving trustees, the charity's financial history, and reporting status. This information is available at all times for public inspection.